GDPR and Cookie Policy

Privacy Policy

As the Union of Marmara Municipalities (MBB), we attach great importance to the protection of the personal data of individuals who register for and/or participate in the in-person trainings, seminars, meetings, workshops, conferences, and similar events that we organize.

This Notice has been prepared in order to inform you, within the scope of Law No. 6698 on the Protection of Personal Data (KVKK) and the General Data Protection Regulation (GDPR), about the purposes for which your personal data is processed, to whom it may be transferred, the methods by which it is collected, the legal grounds for processing, and your rights. Under the obligation to inform, the data subject must be informed about the data controller, the purposes of processing, the parties to whom data may be transferred, the collection method, the legal basis, and their rights.

1. Personal Data Processed

Within the scope of our event and training activities, the following categories of your personal data may be processed:

  • Identity information: Name, surname, national ID number, title, institution/company information.
  • Contact information: Phone number, e-mail address, address information.
  • Professional information: Position, department, institution name, occupation, area of expertise.
  • Registration and participation information: Name of the training/event, registration date, attendance status, certificate/participation document information, event preferences.
  • Visual and audio records: Photographs, video, and audio recordings taken at the event venue.
  • Requests and transaction information: Application forms, evaluation surveys, questions and feedback, communication records.
  • Special category personal data: Health information, disability status.

2. Purposes of Processing Personal Data

Your personal data may be processed for the following purposes:

Conducting training and event registration processes, creating participant lists, tracking attendance and participation, managing entry to the event venue and organizational processes, issuing participation certificates or certificates, providing information before and after the event, carrying out payment and invoicing processes for paid events, receiving and resolving requests and complaints, conducting satisfaction surveys and feedback processes, ensuring physical venue security, fulfilling retention and notification obligations arising from legislation, and carrying out internal reporting and archiving activities.

In addition, where your explicit consent has been obtained, photographs and videos taken during the event may be shared on the institution's website, social media accounts, printed/digital promotional materials, or newsletters.

3. Methods of Collecting Personal Data

Your personal data may be collected through online or physical registration forms, application forms, e-mail, telephone, the website, social media messages, the event registration desk, attendance lists, surveys, camera/photo/video recordings, and documents provided by you, through automatic or non-automatic methods.

4. Legal Grounds for Processing Personal Data

Your personal data may be processed on the basis of the necessity of processing for the performance of a contract and legitimate interests as set out in Article 6 of the GDPR, as well as the following legal grounds set out in Article 5 of the KVKK:

Being directly related to the establishment or performance of a contract; the data controller's fulfillment of a legal obligation; processing being mandatory for the establishment, exercise, or protection of a right; the data controller's legitimate interest, provided this does not harm the fundamental rights and freedoms of the data subject; and the explicit consent of the data subject.

Processing activities based on explicit consent — particularly the use of photographs/videos for promotional purposes, the sending of commercial electronic messages, and the processing of certain special category personal data — will be evaluated separately. Explicit consent must relate to a specific matter, be based on information, and be given freely.

All processing activities are carried out in accordance with the principle of data minimization.

5. Parties to Whom Personal Data May Be Transferred and the Purposes of Transfer

Your personal data may be shared, limited to the purposes stated above, with the following persons and organizations:

Suppliers providing organizational services, trainers, consultants, event venue providers, companies providing security and technical support services, financial advisors, banks, and payment institutions involved in payment and invoicing processes, IT and software service providers, service providers involved in issuing certificates/participation documents, and legally authorized public institutions and judicial authorities.

Your personal data will not be shared with third parties unless there is a legal basis for doing so and unless the necessary administrative/technical measures have been taken.

6. Photograph, Video, and Audio Recordings

Photographs and videos may be taken at the event venue to capture the general atmosphere, to build the institution's internal archive, or for event reporting purposes. However, it is recommended that separate explicit consent be obtained for the use of clearly identifiable images for promotional, social media, press, website, or advertising purposes.

Participants who do not wish their images to be used for promotional purposes may notify the institution via info@mbb.gov.tr.

7. Retention Period of Personal Data

Your personal data is retained for the period required by the purposes of processing, taking into account the statutes of limitations, retention periods, and evidentiary periods set out in applicable legislation. When the retention period expires or the purpose of processing no longer applies, your personal data is deleted, destroyed, or anonymized.

For example, participation and certificate records may be retained for a reasonable archival period, payment and invoice records for the periods stipulated by legislation, and explicit consent records for as long as necessary for the validity of the consent and for evidentiary purposes in potential disputes.

Your personal data may be retained for 2 years in relation to application records, and for 5 years where necessary within the scope of cooperation agreements.

Personal data will not be used for commercial purposes such as advertising, marketing, or profiling. A separate Cookie Policy applies to the processing of cookies. (a cookie policy is not mandatory but may be included)

No special category personal data is requested within the scope of this event.

8. Security of Personal Data

Necessary administrative and technical measures are taken to prevent the unlawful processing, access, disclosure, or loss of your personal data. Where special category personal data is processed, additional measures determined by the KVKK Board are complied with. The Board states that adequate additional measures must be taken when processing special category data.

9. Rights of the Data Subject

Under the GDPR and the KVKK, you have the right to: request access to your personal data; request information about processing activities; learn the purpose of processing; learn the third parties to whom your data has been transferred; request correction; request deletion or destruction; object to processing; and request compensation for damages suffered as a result of unlawful processing of your data.

Explicit Consent Text for the Use of Photograph, Video, and Audio Recordings for Promotional Purposes

Within the scope of in-person trainings, seminars, meetings, workshops, conferences, and similar events organized by the Union of Marmara Municipalities (MBB), I give my explicit consent for the photographs, video, and audio recordings that may be taken during the event — even where I am clearly identifiable — to be processed within the scope of MBB's institutional promotion, announcement, news, archiving, reporting, and communication activities.

In this context, I have been informed that these visual and audio recordings may be published on MBB's website, social media accounts, printed and digital promotional materials, newsletters, activity reports, presentations, and similar institutional communication channels.

I confirm that I am giving this explicit consent freely, on an informed basis, and in relation to this specific matter, having read MBB's Personal Data Protection Notice for In-Person Event Participants.

Cookie Policy

Our Cookie Policy forms part of our Privacy Policy.

What Is a Cookie?

In order to provide you with a better, faster, and safer experience, we, like most websites, use cookies. A cookie is a small text file stored on your device (computer, mobile phone, tablet, etc.) when you visit a website. Cookies may be stored on your device by your browser during your first visit to a website. When you visit the same site again with the same device, your browser checks whether there is a cookie registered under that site's name on your device. If such a record exists, the data within it is transmitted to the website you are visiting. This allows the website to recognize that you have visited before and to tailor the content delivered to you accordingly.

Why Are Cookies Used?

Some cookies allow the website to remember preferences you used during previous visits, enabling subsequent visits to offer a more user-friendly and personalized experience.

In addition, links to third parties found on the website are subject to those third parties' own privacy policies, and marmara.gov.tr is not responsible for their privacy practices; it is recommended that you review the privacy policy of any linked site you visit.

Types of Cookies

Cookies, whose main purpose is to provide convenience to users, generally fall into four main groups:

  • Session Cookies: Cookies that enable various features such as the transfer of information between web pages and the system-level recollection of information entered by the user, and that are necessary for the website's functions to operate properly.
  • Performance Cookies: Cookies that collect information about page visit frequency, possible error messages, the total time users spend on a given page, and usage patterns of the site, used to improve the website's performance.
  • Functional Cookies: Cookies that enable previously selected options to be remembered for the user's convenience, aimed at providing users with enhanced internet features.

Purposes of Cookie Use

The purposes for which cookies used by marmara.gov.tr are used are as follows:

  • Security-related uses: marmara.gov.tr may use cookies that enable the use of the site's functions or that detect irregular behavior, for purposes of system administration and security.
  • Functionality-related uses: marmara.gov.tr may use cookies that remember users' information and past selections, in order to facilitate the use of its systems and provide user-specific usage features.
  • Performance-related uses: marmara.gov.tr may use cookies that evaluate and analyze interaction with sent messages and user behavior, in order to increase and measure the performance of its systems.

Controlling and Deleting Cookies

To change your preferences regarding the use of cookies, or to block or delete cookies, it is sufficient to change your browser settings. Many browsers offer options allowing you to control cookies, such as accepting or rejecting cookies, accepting only certain types of cookies, or being warned by the browser when a website requests to store a cookie on your device. It is also possible to delete cookies that have previously been saved to your browser. The process for controlling or deleting cookies may vary depending on the browser you use. Instructions for allowing, blocking, or deleting cookies for some popular browsers can be found via the links below.

The method for changing cookie usage preferences varies depending on the browser type and can be learned from the relevant service provider at any time.

This policy was last updated on: 17.06.2026